Please read these Terms and Conditions carefully. All contracts or engagements that the Consultant may enter into shall be governed by these Terms and Conditions.
By entering into any engagement or contract with me you hereby agree to and are bound by these terms and conditions.
1.1 In these Terms and Conditions, except to the extent expressly provided otherwise:
Any freelance, ad-hoc or non-contractual work whereby my time and effort is required to resolve problems, provide support or my services in any capacity.
“Charges” means the following amounts:
- the amounts specified in any provided proposal, estimate, quotation or other agreement;
- the amounts specified on the consultant's website(s), CRM or billing system for specific pre-defined services;
- such amounts as may be agreed in writing by the parties from time to time;
- amounts calculated by multiplying the hourly rates by the time spent performing the tasks or services, rounded up by the Consultant to the nearest quarter hour;
- amounts incurred through any 3rd party-related costs;
These rates apply unless otherwise stated in writing.
- Onsite Work £65ph (Mon – fri, 9am – 7pm)
- Offsite (remote) work £50 ph (Mon – fri, 9am – 7pm)
- For urgent requests out of hours, my rate is £95 ph. This rate will be charged at my own discretion.
Situations where this might arise:- Getting out of bed in the middle of the night, during vacation or other family events, prolonged work outside of reasonable hours.
- If I am required to enlist the services of any 3rd party such as another contractor or freelancer then any associated costs will be passed on to you. These hourly rates may be higher than my own.
- At my discretion, I offer a discount on these rates for start-ups and non-profit organisations.
“Client” means the person or entity identified as such in Section 1 of the Statement of Work or that has instigated an engagement;
“Client Materials” means all works and materials supplied by or on behalf of the Client to the Consultant for incorporation into the Deliverables or for some other use in connection with the Services;
“Consultant” means Russ Michaels OR Russ Michaels Consulting
“Contract” means a particular contract made under these Terms and Conditions between the Consultant and the Client;
“Deliverables” means those specified in Section 4 of the Statement of Work that the Consultant has agreed to deliver to the Client under these Terms and Conditions OR as pre-defined on the website for specific services;
“Effective Date” means the date of execution of a Statement of Work incorporating these Terms and Conditions;
“Intellectual Property Rights” means all intellectual property rights wherever in the world, whether registrable or unregistrable, registered or unregistered, including any application or right of application for such rights (and these “intellectual property rights” include copyright and related rights, database rights, confidential information, trade secrets, know-how, business names, trade names, trade marks, service marks, passing off rights, unfair competition rights, patents, petty patents, utility models, semi-conductor topography rights and rights in designs);
“Minimum Term” means, in respect of the Contract, the period of 12 months beginning on the Effective Date OR the period specified in Section 2 of the Statement of Work;
“Services” means the consultancy services specified in Section 3 of the Statement of Work or as defined on the website;
“Statement of Work” means a written statement of work agreed by or on behalf of each of the parties;
“Term” means the term of the Contract, commencing in accordance with Clause 3.1 and ending in accordance with Clause 3.2;
“Terms and Conditions” means all the documentation containing the provisions of the Contract, namely the main body of these Terms and Conditions and the Statement of Work, including any amendments to that documentation from time to time; and
“Third Party Materials” means the works and/or materials comprised in the Deliverables (excluding the Client Materials), the Intellectual Property Rights in which are owned by a third party, and which are specified in Section 4 of the Statement of Work or which the parties agree in writing shall be incorporated into the Deliverables.
2.1 This document was created using a template from SEQ Legal (https://seqlegal.com).
3.1 The Contract shall come into force upon the Effective Date.
3.2 The Contract shall continue in force indefinitely OR until:
(a) all the Services have been completed;
(b) all the Deliverables have been delivered; and
(c) all the Charges have been paid in cleared funds,
upon which it will terminate automatically, subject to termination in accordance with Clause 11.
3.3 Unless the parties expressly agree otherwise in writing, each Statement of Work shall create a distinct contract under these Terms and Conditions.
4.1 The Consultant shall provide the Services to the Client in accordance with these Terms and Conditions.
4.2 The Consultant shall provide the Services in accordance with the standards of skill and care reasonably expected from a leading service provider in the Consultant’s industry.
4.3.1 My billable services include but are not limited to, those services listed below
- Website Development & Design
- Support & Trouble Shooting
- Dispute resolution
- Legal Action
- Any time spent dealing with issues/problems caused by any 3rd party providers/suppliers and/or their failure to provide subscribed or paid for products and/or services, including but not limited to:- Support tickets, phone calls, emails, letters, troubleshooting, diagnosing, testing, replacement of software/hardware or related consumables.
- In the case of my own providers/suppliers, they will be billed directly.
- in the case of suppliers/providers of clients, the client will be billed.
5.1 The Consultant shall deliver the Deliverables to the Client.
5.2 The Client must promptly, following receipt of a written request from the Consultant to do so, provide written feedback to the Consultant concerning the Consultant’s proposals, plans, designs and/or preparatory materials relating to the Deliverables and made available to the Client with that written request.
5.3 The Consultant shall use its best endeavors to ensure that the Deliverables are delivered to the Client in accordance with the timetable set out in Section 5 of the Statement of Work.
5.4 The Consultant warrants to the Client that:
(a) the Deliverables will conform with the requirements as defined in the proposal, estimate, quotation or other agreement or document.
(b) the Deliverables will be free from material defects
(c) the Deliverables when used by the Client in accordance with these Terms and Conditions will not infringe the Intellectual Property Rights of any person, and will not breach the provisions of any law, statute or regulation.
6.1 Once payment is received in full, the Consultant hereby grants to the Client a non-exclusive, worldwide, perpetual and irrevocable licence to copy, store, distribute, publish, adapt, edit and otherwise use the Deliverables (excluding the Third Party Materials and the Client Materials).
6.2 Until payment is received in full, all intellectual property rights and copyrights remain with the consultant.
7.1 The Client shall pay the Charges to the Consultant in accordance with these Terms and Conditions.
7.2 All amounts stated in or in relation to these Terms and Conditions are, unless the context requires otherwise, stated exclusive of any applicable value added taxes, which will be added to those amounts and payable by the Client to the Consultant.
8. PAYMENTS & DEPOSITS
8.1 A deposit may be required before the commencement of any work and on the signing of any contract. Deposits are non-refundable once work on a project/job has begun.
8.2 Deposit payments must be made via direct debit or Bacs.
8.3 The Consultant shall issue invoices for the Charges to the Client from time to time during the Term OR in advance of the delivery of the relevant Services to the Client.
8.4 The Client must pay the Charges to the Consultant within the period of 7 days following the issue of an invoice in accordance with this Clause 8.
8.5 The Client must pay the Charges by debit card, credit card, direct debit or PayPal (using such payment details as are notified by the Consultant to the Client from time to time).
8.6 If the Client does not pay any amount properly due to the Consultant under these Terms and Conditions, the Consultant :
(a) may charge the Client interest on the overdue amount at the rate of [8% per annum above the Bank of England base rate from time to time] (which interest will accrue daily until the date of actual payment and be compounded at the end of each calendar month); or
(b) reserves the right to be paid on an indemnity basis any costs he incurs in recovering any money due under this contract (and the costs of recovering such costs) including any administrative costs and any costs incurred with lawyers or debt collection agencies. His administrative costs may include the cost of employing the staff concerned and the overheads attributable to them for the time spent. In calculating the administrative costs credit will be given for any compensation due under the Late Payment of Commercial Debts (Interest) Act 1998.
9.1 The Consultant warrants to the Client that:
(a) [the Consultant has the legal right and authority to enter into the Contract and to perform its obligations under these Terms and Conditions];
(b) the Consultant will comply with all applicable legal and regulatory requirements applying to the exercise of the Consultant’s rights and the fulfilment of the Consultant’s obligations under these Terms and Conditions; and
(c) the Consultant has or has access to all necessary know-how, expertise and experience to perform its obligations under these Terms and Conditions.
9.2 The Client warrants to the Consultant that it has the legal right and authority to enter into the Contract and to perform its obligations under these Terms and Conditions.
9.3 All of the parties’ warranties and representations in respect of the subject matter of the Contract are expressly set out in these Terms and Conditions and the applicable Statement of Work. Subject to Clause 10.1, no other warranties or representations will be implied into the Contract and no other warranties or representations relating to the subject matter of the Contract will be implied into any other contract.
10. LIMITATIONS AND EXCLUSIONS OF LIABILITY
10.1 Nothing in these Terms and Conditions will:
(a) limit or exclude any liability for death or personal injury resulting from negligence;
(b) limit or exclude any liability for fraud or fraudulent misrepresentation;
(c) limit any liabilities in any way that is not permitted under applicable law; or
(d) exclude any liabilities that may not be excluded under applicable law.
10.2 The limitations and exclusions of liability set out in this Clause 10 and elsewhere in these Terms and Conditions:
(a) are subject to Clause 10.1; and
(b) govern all liabilities arising under these Terms and Conditions or relating to the subject matter of these Terms and Conditions, including liabilities arising in contract, in tort (including negligence) and for breach of statutory duty, except to the extent expressly provided otherwise in these Terms and Conditions.
10.3 The Consultant shall not be liable to the Client in respect of any loss of profits or anticipated savings.
10.4 The Consultant shall not be liable to the Client in respect of any loss of revenue or income.
10.5 The Consultant shall not be liable to the Client respect of any loss of use or production.
10.6 The Consultant shall not be liable to the Client in respect of any loss of business, contracts or opportunities.
10.7 The Consultant shall not be liable to the Client in respect of any loss or corruption of any data, database or software.
10.8 The Consultant shall not be liable to the Client in respect of any special, indirect or consequential loss or damage.
11.1 Either party may terminate the Contract by giving to the other party not less than 30 days’ written notice of termination, prior to the next invoice due date OR after the end of the Minimum Term.
11.2 Either party may terminate the Contract immediately by giving written notice of termination to the other party if:
(a) the other party commits any breach of the Contract, and the breach is not remediable;
(b) the other party commits a breach of the Contract, and the breach is remediable but the other party fails to remedy the breach within the period of 30 days following the giving of a written notice to the other party requiring the breach to be remedied; or
(c) the other party persistently breaches the Contract (irrespective of whether such breaches collectively constitute a material breach).
11.3 Either party may terminate the Contract immediately by giving written notice of termination to the other party if:
(a) the other party:
(i) is dissolved;
(ii) ceases to conduct all (or substantially all) of its business;
(iii) is or becomes unable to pay its debts as they fall due;
(iv) is or becomes insolvent or is declared insolvent; or
(v) convenes a meeting or makes or proposes to make any arrangement or composition with its creditors;
(b) an administrator, administrative receiver, liquidator, receiver, trustee, manager or similar is appointed over any of the assets of the other party;
(c) an order is made for the winding up of the other party, or the other party passes a resolution for its winding up[ (other than for the purpose of a solvent company reorganisation where the resulting entity will assume all the obligations of the other party under the Contract); or
(d) if that other party is an individual:
(i) that other party dies;
(ii) as a result of illness or incapacity, that other party becomes incapable of managing his or her own affairs; or
(iii) that other party is the subject of a bankruptcy petition or order.
11.4 The Consultant may terminate the Contract immediately by giving written notice to the Client if:
(a) any amount due to be paid by the Client to the Consultant under the Contract is unpaid by the due date and remains unpaid upon the date that that written notice of termination is given; and
(b) the Consultant has given to the Client at least 30 days’ written notice, following the failure to pay, of its intention to terminate the Contract in accordance with this Clause 11.4.
12. EFFECTS OF TERMINATION
12.1 Upon the termination of the Contract, all of the provisions of these Terms and Conditions shall cease to have effect, save that the following provisions of these Terms and Conditions shall survive and continue to have effect (in accordance with their express terms or otherwise indefinitely): [Clauses 1, 6, 8.2, 8.4, 10, 12, 13.2 and 15].
12.2 Except to the extent that these Terms and Conditions expressly provides otherwise, the termination of the Contract shall not affect the accrued rights of either party.
12.3 All intellectual property rights will be retained by the consultant for any works not paid for in full.
13. STATUS OF CONSULTANT
13.1 The Consultant is not an employee of the Client, but an independent contractor.
13.2 The termination of the Contract will not constitute unfair dismissal; nor will the Consultant be entitled to any compensation payments, redundancy payments or similar payments upon the termination of the Contract.
14.1 Subject to any express restrictions elsewhere in these Terms and Conditions, the Consultant may subcontract any of its obligations under the Contract.
14.2 The Consultant shall remain responsible to the Client for the performance of any subcontracted obligations.
15.1 No breach of any provision of the Contract shall be waived except with the express written consent of the party not in breach.
15.2 If any provision of the Contract is determined by any court or other competent authority to be unlawful and/or unenforceable, the other provisions of the Contract will continue in effect. If any unlawful and/or unenforceable provision would be lawful or enforceable if part of it were deleted, that part will be deemed to be deleted, and the rest of the provision will continue in effect (unless that would contradict the clear intention of the parties, in which case the entirety of the relevant provision will be deemed to be deleted).
15.3 The Contract may not be varied except by a written document signed by or on behalf of each of the parties.
15.4 Neither party may without the prior written consent of the other party assign, transfer, charge, license or otherwise deal in or dispose of any contractual rights or obligations under these Terms and Conditions.
15.5 The Contract is made for the benefit of the parties, and is not intended to benefit any third party or be enforceable by any third party. The rights of the parties to terminate, rescind, or agree any amendment, waiver, variation or settlement under or relating to the Contract are not subject to the consent of any third party.
15.6 Subject to Clause 10.1, these Terms and Conditions shall constitute the entire agreement between the parties in relation to the subject matter of these Terms and Conditions, and shall supersede all previous agreements, arrangements and understandings between the parties in respect of that subject matter.
15.7 The Contract shall be governed by and construed in accordance with English law.
15.8 The courts of England shall have exclusive jurisdiction to adjudicate any dispute arising under or in connection with the Contract.